PTO MEETING SCHEDULE
Additional PTO Meeting Dates/Times
Tuesday April 11, 2017 6:00pm
Tuesday May 9, 2017 6:00pm
SPES PTO General Meeting Minutes January 24, 2017
Our meeting opened with a presentation from the 2nd and 3rd grade classes. They did an awesome job of singing their way into our hearts, making us proud and reminding is that it is indeed still winter outside. Thank you to all the parents and teachers for supporting them and working so hard on their performance. Thank you 2nd and 3rd graders!
The maintenance department has been contacted and has provided information on shade structure requirements. We are still waiting for directions on the placing of a spirit rock.
Wendy’s Spirit Night for December earned $235.17. Our current account balance is $5213.50.
Little Caesar’s Pizza Kit Fundraiser is in progress. Our goal was to sell 100 kits. As of today, you have sold over 260 kits!
Family Game Night is set for February 24, 6-8pm. It is to be a free event. Snacks and drinks may be served in the cafeteria/after school care area.
Our Cookbook Recipe Drive is underway. We have selected Morris Press Cookbooks as our publisher. Recipes can be submitted online by going to morrispresscookbooks.com, select typensave at the bottom, enter username: pointerpride, password: walnut593. Please share these instructions with potential recipe submitters. Recipes may also be sent to email@example.com or sent to the school in a sealed envelope. Once entered onto the website, the recipecan only be edited by an chairperson. Please direct any corrections to the above email address. Any additional questions can be directed to Mrs Vonda DeCoteau or Mrs. Shannon Dyson.
Spring Fling planning has begun. A bulletin with an attached survey will be sent home this week to help in planning. Committee members are needed to plan and implement this event. Each survey received with a students name will be eligible for a drawing for free family pass and $10 in tickets for our Spring Fling!
Grants are being worked on for our playground project. Deadlines are looming.
Our next meeting will be held on Tuesday February 23, 2017 @ 6pm.
Parents Night out was successful. Although very little profit was made, the PTO was able to bless several children and their families with this event and service.
Financial Report: April Oxentine, Treasurer, was unable to attend but provided information. Current account balance approximately $5, 050. Wendy’s Night for November: $334 ! Thank you to Every Single 30 Minute Volunteer Who Made This Possible! We realize that time is your most precious commodity and we thank you for your generosity !
Committee Members Needed: The Playground Committee is in need of additional members. Decisions will be made soon regarding equipment and placement. Your input is greatly needed ! The Cookbook Committee is being led by Vonda DecCoteau with assistance from Beth Fox. Additional members to solicit recipes from past faculty, staff and alumni needed as well as those who can type up the recipes for submission to publisher. This committee will also decide what, if any, additional items may be offered as a package set. A Family Game Night Committee needs to be formed to plan and organize this free event. Committee Members Will Be Asked To Sign Up and Begin Planning in January.
A motion was made to plan future General Meetings at 6:00pm rather than 6:30pm and the motion passed. The next PTO General Meeting will be January 24, 2017 at 6:00pm and will feature a presentation from our 2nd and 3rd grade classes.
UPDATE: Thank you to ALL parents and guardians who volunteered the last week and day of school before Christmas break. Volunteers met in the office and wished the staff and faculty a Merry Christmas over the intercom, marched down the halls to each classroom relieving the teachers and assistants who were treated with a surprise brunch for the holidays ! The response the PTO received was overwhelming: YOU ALL ROCKED IT !
SPES PTO Meeting 11-15-16
Thank you for coming and thank you to all of you who made the Fall Festival a great success. We had 26 volunteers, excluding e-board members and staff.
April Oxentine to present financials for festival and current account balance. Report on our total earnings for the fall festival. We had a total in cash taken from the field of $3,670 ! Of those earnings, the PTO gave $601.30 back to teachers for their 75% share! That makes a total of $3,069.40. We also had $332.50 in checks so that was a total deposit on Monday of $3,401.90!! We did an amazing job getting donations for the majority of cost! The bigger expenses were Old Time Concessions with $737 for two bounce houses, attendents, cotton candy & candy apples. We had a little under $400 with drinks, chips, paper products, whipped cream, prizes/candy and decorations. Current Account Balance: $5,118.87. Thanks for everything!! I think we had a very successful fall festival! ! (UPDATE: D.A.R.E. t-shirts for the 5th Graders purchased for $375)
Fundraiser Report: GoFundMe: $250 donated to date. Pennies for the Playground- Ongoing, Wendy’s Spirit Night- Thanks to Will and Mikhayla Sipe for volunteering for one hour last month. October’s Spirit Night brought in $289 !! Volunteers are really needed for this month, November 22, or next Tuesday. Without working the restaurant we would probably get half as much as we did. If you can help for 30 minutes or more please sign up tonight. It’s not easy watching your kids while passing out flyers for an hour. If we could shorten the length of time with more volunteers it would be greatly appreciated.(UPDATE: Way to go Pointer Volunteers ! We manned the restaurant in 30 minute shifts making it easier on individual families !) Parents Night Out- This Friday 11/18/16 from 3-5:30. Volunteers are needed in the planning and execution of this fundraiser. If you can help with games or activities or just to be a pair of eyes and a helping hand, please sign up tonight before you leave.
The December Parents Night is scheduled for 12/9/16 from 6:00-9:00pm. This will help parents get Christmas shopping finished or provide a needed “date night.” The cost for this Christmas Event will be $8 per child. The children of parent volunteers will be admitted for $4 only. Registration form and fee must be returned by Thursday 12/8/16. Pizza, ice cream, activities and crafts included!
Parent Portal: This system allows parents to go into a virtual gradebook and see current grades. It’s Quick and Easy. J Forms can be picked up from the front office. Fill them out and return them to Mrs. Lackey and she will issue you an ID# and password. Once in the system you can set your id and password to whatever you want and it will remain in effect up to graduation from High School, as long as the student is enrolled in any Alexander County School.
Members present decided that the PTO December Meeting on 12/13/16 be changed to 6:00pm, not 6:30. We are making it yummy with holiday goodies ! Please bring a sample of your favorite Christmas treat. PTO will provide a base of savory and sweet treats along with beverages. Door prizes will be drawn at the conclusion of the meeting. Agenda for December’s meeting will include future meeting dates and times. Your input is needed, appreciated and valued.
Thank you for attending and taking the time to give us your input. It’s Your PTO and we believe that you all should steer the way !
Stony Point Elementary School PTO General Meeting 10/18/16
Decision was made to open festival up to vendors primarily to provide parents the opportunity for additional Christmas income.
Sweet Frog Fundraiser: Our 15% of sales hasn’t been received by mail as yet. Proceeds could offset additional expense of Old Time Concessions “working” the inflatables. ($100 extra, total for inflatables then would be $550)
This years Themed Baskets for Auction at Fall Festival are:
Kindergarten: Christmas, 1st Grade: Chocolate, 2nd Grade: Man Cave/ Dad, 3rd Grade: I Love Mom, 4th Grade: Family Movie Night, 5th Grade: Family Game Night
Possible additional fundraisers: Tape the Teacher to the Wall(on 11/4/16 as part of Fall Festival), Christmas Wreath Auction, Cookbook and selling Food at Family Game Night or at Wreath auction.
Decision was made by the SPES Executive Board to hand over Parent’s Night Out to Playground Committee.
The first Playground Committee Meeting was on 10-4-16. Decision made to have Parent’s Night once every month. Alternate hours after school from 3-5:30pm then 5:30-8:30pm the next month. Snacks and drink provided in afternoon and supper and drink provided in the evening. Activities including games, crafts, dances and parties considered. Only children currently enrolled at Stony Point Elementary accepted. A minimum of one staff member must be present with volunteers from PTO Playground Committee and PTO at large, present at a rate commensurate with the number of children. Cost would be slightly less for afternoon than evening event. Participants should sign up one week prior to date of event in order to ensure enough food, supplies and volunteers are available. Spirit Rock, Spirit Bracelets and Go Fund Me Page awaiting approval. Update: Pennies For The Playground & Go Fund Me Page was submitted to the Board of Education with no objections. Go Fund Me Page being setup. Pennies For The Playground containers placed in each classroom and Dairy Bar. S.W.A.G. (Students With Academic Goals) bracelets to be purchased and donated by committee member to sell at Fall Festival and beyond.
Family Game Night tabled until January.
PTO member Kile Davidson has agreed to build a Plinko Game with materials the PTO acquires (Possibly through donation by Sipe Lumber) for the Fall Festival.
67lbs of pork purchased for BBQ sandwiches at festival ($65)
Wristbands for Fall Festival will be sold the week of festival for $3 to SPES students. Send payment in envelope marked Fall Festival Wristband with students name. A list will be comprised and wristbands handed out at Festival Children under 4 are free. All wristbands purchased at the gate will be $5.
Wristbands will provide unlimited access to inflatables and all grade sponsored games. All stations that are included in the price of the wristband will be marked with a gold balloon.
Raffle tickets will be sold in advance of event. Information will be forthcoming.
Update on Donations for Fall Festival:
Items for game prizes.
Cash Pledges from local Business and Representatives to date: $525.
Southern States will loan PTO one 12x16 tent/canopy for event and can be p/u Thursday 11-3-16. Volunteer with truck needed.
Certificate for 4 tickets to Xfinity race at CMS in May 2017 ($244 value)
Four tickets for the Southern Christmas Show in November 2016. ($46)
Michaels will give 30% discount to SPES PTO.
Craftmaster Furniture will donate at least 2 items and possibly a cash donation as well.
Mitchell Gold & Bob Williams will donate Showroom Accessories.
Hickory Dickory Dock will donate 2 Orange Passes valued at $30.00 each.
Mr. Bill Johnson of Carozona BBQ will prepare BBQ at no charge and donate and cook 120 hotdogs.
The Dairy Bar will donate 2 gallons of slaw, 2 gift certificates, a t-shirt and cap.
A pledge to donate Charlotte Hornets tickets.
A pledge to donate from The Charlotte Checkers. ?
Numerous other online donation requests sent including; NC Zoo, Biltmore House, Foodlion, Nascar Hall of Fame, just to name a few.
Sheriff’s Department will be participating. Stony Point Fire Department has been asked to participate.
Donation of square hay bales or hay rides still being sought.
Fire pit needed for roasting marshmallows
Volunteers currently being sought in the community for participation in a pie throwing contest. (Sheriffs Office, Fire Dept and others)
Extra Large Baskets/containers needed for Gift Basket Auction.
If you have not already done so, please sign up to volunteer 30 minutes at the festival so stations will not sit empty.
Volunteer needed to prepare/build prop for pie throwing station.
Donations are needed for various items from decorations to ketchup for the festival. Please see the signup sheet for list of needed items. All items should be turned in by 11/1/16.
Teachers are in need of additional parent help for the grade sponsored games. Please sign up for a 30 minute turn if at all possible. Remember, if you sign in and work 30 minutes, you will be reimbursed the wristband price for one child upon request.
Volunteers for Festival will meet on Tuesday 11/1/16 to coordinate work stations and pickup of donated items. Time will be coordinated with volunteers and announced soon. This will help ensure we have enough volunteers for each station.
The PTO wants to thank the 4th and 5th grade students and teachers for entertaining us and making us all proud at this meeting.
We want to thank our Pointer Parents for your support, time, talents and input !
Ice Cream Social/First General Meeting
Introduction of Board Members: Shannon Dyson, President; John Dyson, Vice President; Evelyn Kokotkiewicz, Secretary; April Oxentine, Treasurer
Reading of Mission Statement: The mission of the Stony Point Elementary School PTO is to promote a sense of community, to value and encourage parent involvement, and to enhance the quality of education at our school. Our fundamental role is to provide certain and unified support for the children, staff and faculty of Stony Point Elementary School. The PTO assists teachers within the classroom, promotes school and family social interaction, raises money for educational materials and experiences, and provides a forum for sharing information on topics that impact our children.
Volunteers for Secretary solicited. Evelyn Kokotkiewicz volunteered, was nominated and seconded.
Reading of Old Business: 2016 Fundraising Goal: Playground improvement and shade. Mulch purchased at a cost of $900. Teachers given $25 each for classroom materials and supplies. Purchased Welcome Back Banner at a cost of $85. Back to School Yard Sale raised $88. Remaining items donated to Stony Point Christian Crisis Center. Planned events: Open House, Fall Festival, Family Game Night (student choice winner), Meeting dates and times set, Purchase of DARE t-shirts, Fall Festival date and time set for November 4, 2016 from 4:30-6:30. Paid memberships to date: 13.
Formation of Playground Committee to recommend fundraisers, implement and monitor. Volunteer Committee Members: Nicole Norton, Stacey Rhyne, Karen Johnson, Jess Zirkle
Formation of Family Game Night Committee to plan, implement and promote event. Volunteers solicited. No Volunteers to date.
Formation of Fall Festival Committee to solicit donations, plan, implement and promote event. Volunteer Committee Members: Shannon Dyson, John Dyson, Additional committee volunteers needed. Fall Festival Volunteers for event: Tina and Brian Lackey, Jill and Marty Cavin, Ronna Moore, Jeremy Moore, Makhayla Sipe, Laura Lail, Deanna Myers, Jess Zinkle, Denise Jones, Vonda DeCoteau.
Financial Report: Projected expenses; F.I.T. night $275, DARE t-shirts $500, Robotics Program (partially grant funded) $1060.00, Back Pack Program (Back to School Supply Program) $200.00, Teachers Appreciation $500: Totaling $2535.00. PTO current Account Balance $1300.00.
1908 First known existence of Stony Point School.
Mantra: We Can’t Make Time…… We Have To Take time
October Members Meeting will include a performance by our students. (bring the cameras)